Foundation Relations Associate

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Foundation Relations Associate. Reporting to the Associate Director, Foundation Relations, the Foundations Relations Associate is responsible for preparing and tracking grant reports, developing proposals, researching prospective funders, and managing both internal and external communications related to grants administration. The Foundation Relations Associate works closely with members of the Development team and colleagues across the organization to plan, manage, track, and execute the foundation fundraising process. Primary responsibilities include coordinating all logistics of the organization’s foundation fundraising and capturing grants activity in the organization’s Salesforce database. This position also assists with and leads efforts to research, identify, and develop new fundraising opportunities and assists with management of internal stakeholders to ensure timely collection of needed programmatic and budgetary information for grant deadlines. This position will also provide writing support to the organization’s Individual Giving team and will assist with other aspects of development activity as needed. This position is located in Dēmos’ New York City office.

Principal responsibilities include but are not limited to:

  • Review foundation guidelines; write grant reports and funding proposals and manage relevant staff through the process; manage and produce relevant supporting materials;
  • Maintain accurate records of all incoming institutional funds as well as ongoing funding projections;
  • Share grant agreements and reconcile foundation gifts with Finance team;
  • Run Foundation Relations team meetings and coordinate agendas/participation in other meetings between FR and other teams, as well as preparing for and facilitating a weekly one-on-one meeting with the Associate Director, Foundation Relations;
  • Update, maintain, and track grant proposal and report submission deadlines and ongoing engagement activity with funders in Salesforce;
  • Apprise appropriate development and program staff of upcoming deadlines and relevant stewardship/cultivation activity;
  • Draft correspondence with foundation contacts and help to implement funder communications strategy;
  • Capture contact reports during and following foundation meetings in Salesforce;
  • Maintain institutional funder and prospect records in Salesforce; maintain accurate mailing and contact information for institutional funders; generate mailing lists and income reports from database;
  • Conduct research on current and prospective funders;
  • Address routine questions from funders and respond to surveys and other requests for data and feedback; and
  • Other duties as assigned.

This is a unique opportunity for a talented fundraiser to help ensure an equal say and an equal chance for all in America.

The successful candidate must demonstrate the following experience and skills:

Excellent verbal and written communication skills: Verbal and written communication is a significant component of this role, and the right candidate must have substantial experience writing persuasive, compelling material that conveys complex ideas, understand how to write to unique audiences, and edit other people’s work. The right candidate will also be proficient in working with numerous internal stakeholders, building relationships, and ensuring practices that support data collection and tracking of necessary information regarding grants administration.

Exceptional detail-oriented project manager: You can manage a lot of projects at the same time and jump between them with ease and are able to naturally track and manage significant numbers of ongoing details. You are a proactive problem solver with the ability to get things done, and are comfortable working in a fluid, multiple-stakeholder environment. You come to the table with ideas and a plan and can make it happen with support and guidance.

Customer service oriented: You are comfortable being the first point of contact for an organization. You are patient and attentive when answering questions and providing assistance to foundation funders, and understand when a request requires escalation to your direct supervisor or other pertinent staff members. You are comfortable navigating sensitive information and situations with discretion and understand that following through and following up is of key importance.

Interested in Racial Equity. You are interested in expanding your analysis and knowledge about the role that racial inequity plays in our society and are committed to building and/or deepening your commitment to racial justice work. 

The strongest candidates will also demonstrate the following experience and skills:

  • A sense of humor.
  • Knowledge of political and electoral fundraising and/or 501c4 fundraising approaches.

Salary and Benefits: The salary range for this position is $55,000- $70,000 and commensurate with experience. We have a generous benefits package, including health insurance, dental insurance, vision insurance, 10 paid holidays per year, 18 vacation days per year, paid time off between December 25 and January 1, 5 floating holidays per year, 12 sick days per year, and the opportunity to contribute to a 403b plan.  The position is full-time and based in New York City.

How to Apply:  Upload a thoughtful cover letter, résumé, and writing sample (10 pages or less) reflecting your original work.  We are looking for an immediate hire, so applications will be accepted on a rolling basis until the position is filled. 

Dēmos is an Equal Opportunity Employer—people of color, people with disabilities, women, and LGBTQ candidates are strongly encouraged to apply. We are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.

Location: New York, NY
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